ESSENTIAL - Digital Signature Certificate
Your Digital Identity
A digital signature certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of certificate and name of the certifying authority.
- Digital signatures are issued for 1 or 2 years. After their validity has expired, they need to be renewed.
- A person can have different DSCs – one for official purpose and the other DSC for personal purpose.
- Digitally signed documents are acceptable in legal courts as an evidence or proof.
Modes of applying DSC:
Paperless DSC using Aadhar eKYC (Online process)
This facility is enabled for applying Digital Signature Certificates (DSC) in a paperless manner using “Aadhaar Paperless eKYC”. To use this facility, subscriber must be an Aadhaar holder with updated Mobile Number.
Online Digital Signature- Online Process + Paper Application submission
Offline Digital Signature- Paper Application submission
Statutory requirements:
When individuals and entities have to get their accounts audited, they have to file their income tax return compulsorily using a digital signature. Also, the Ministry of Corporate Affairs has made it mandatory for entities to file all reports, applications, and forms using a digital signature only.
Furthermore under GST also, a company can get registered only by verifying the GST application through a digital signature. For filing all applications, amendments and other related forms, the use of a digital signature is necessary. DGFT also has mandated use of Digital Signature Certificates with all electronic documents uploaded on the DGFT site.Statutory requirements:
When individuals and entities have to get their accounts audited, they have to file their income tax return compulsorily using a digital signature. Also, the Ministry of Corporate Affairs has made it mandatory for entities to file all reports, applications, and forms using a digital signature only.
Furthermore under GST also, a company can get registered only by verifying the GST application through a digital signature. For filing all applications, amendments and other related forms, the use of a digital signature is necessary. DGFT also has mandated use of Digital Signature Certificates with all electronic documents uploaded on the DGFT site.
Class of
DSC:
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Identity Proof
- Passport
- PAN Card of the Applicant (mandatory)
- Driving Licence
- Post Office ID Card
- Bank Account Passbook containing the photograph and signed by an individual with attestation by the concerned Bank official
- Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments
- Any Government issued photo ID card bearing the signatures of the individual
Address Proof
- AADHAAR Card
- Voter ID Card
- Driving Licence (DL)/Registration Certificate (RC)
- Water Bill (Not older than 3 Months).
- Electricity Bill (Not older than 3 Months)
- Latest Bank Statements signed by the bank (Not older than 3 Months)
- Service Tax/VAT Tax/Sales Tax registration certificate
- Property Tax/ Corporation/ Municipal Corporation Receipt
- Gas Connection
- Telephone Bill
- Passport
Identity Proof
- Attested copy of Applicant Passport
- Attested copy of VISA (If applicant is out of native country).
- Attested copy of Resident Permit certificate (If applicant is in India)
Address Proof
- Attested copy of Applicant Passport
- Attested copy of any other Government issued Address Proof
The identity and address proof of foreign nationals must be attested by the following authorities:
- Embassy of Native Country (If applicant is out of native country)
- Apostilized by Native Country, after Public Notary (if country is in Hague Convention)
- Consularized by Native Country, after Public Notary (if country is not in Hague Convention)
- Applicant PAN
- Passport
- Driving Licence
- Organisational PAN (mandatory)
Verification Method 1- Online GSTIN Verification
- GST filing Proof (not older than 3 months)
- Id Proof-
- Applicant ID Proof- PAN/ Voter ID/ Passport/ Driving License;
- Authorised signatory ID Proof- PAN/ Voter ID/ Passport/ Driving License/ Organisational ID Card;
- Authorised Signatory Proof-
- Business Registration Certificate containing name of the proprietor confirming the business ownership of Authorised signatory (in case of Proprietorship);
- Copy of list of partners from Partnership Deed, LLP Deed (First page and page(s) containing Authorised Signatory/ Partner name) (In case of Partnership firm);
- Copy of list of Directors, details should be in MCA website; If Authorised Signatory is not a director, Board Resolution or Power of Attorney shall be enclosed (In case of corporate entities);
- Copy of resolution From Association/ Society/ NGO/ Trust authorising the signatory (In case of AOP, NGO/Trust);
- Authorisation letter
Verification Method 2- Traditional Verification
- Id Proof-
- Applicant ID Proof- PAN/ Voter ID/ Passport/ Driving License;
- Authorised signatory ID Proof- PAN/ Voter ID/ Passport/ Driving License/ Organisational ID Card;
- Proof of Organisational existence-
- Business registration certificate including GST, MSME, Shop & Establishments;
- Organisational PAN Card;
- Organisational Bank Statement (not older than 3 months);
- Organisation Incorporation Certificate
- Authorised Signatory Proof-
- Business Registration Certificate containing name of the proprietor confirming the business ownership of Authorised signatory (in case of Proprietorship);
- Copy of list of partners from Partnership Deed, LLP Deed (First page and page(s) containing Authorised Signatory/ Partner name) (In case of Partnership firm);
- Copy of list of Directors, details should be in MCA website; If Authorised Signatory is not a director, Board Resolution or Power of Attorney shall be enclosed (In case of corporate entities);
- Copy of resolution From Association/ Society/ NGO/ Trust authorising the signatory (In case of AOP, NGO/Trust);
- Authorisation letter
- Applicant PAN
- Passport
- Driving Licence
- Organisational PAN (mandatory)
Verification Method 1- Online GSTIN Verification
- GST filing Proof (not older than 3 months)
- Id Proof-
- Applicant ID Proof- PAN/ Voter ID/ Passport/ Driving License;
- Authorised signatory ID Proof- PAN/ Voter ID/ Passport/ Driving License/ Organisational ID Card;
- Authorised Signatory Proof-
- Business Registration Certificate containing name of the proprietor confirming the business ownership of Authorised signatory (in case of Proprietorship);
- Copy of list of partners from Partnership Deed, LLP Deed (First page and page(s) containing Authorised Signatory/ Partner name) (In case of Partnership firm);
- Copy of list of Directors, details should be in MCA website; If Authorised Signatory is not a director, Board Resolution or Power of Attorney shall be enclosed (In case of corporate entities);
- Copy of resolution from Association/ Society/ NGO/ Trust authorising the signatory (In case of AOP, NGO/Trust);
- Authorisation letter
- Copy of Import & Export Certificate
Verification Method 2- Traditional Verification
- Id Proof-
- Applicant ID Proof- PAN/ Voter ID/ Passport/ Driving License;
- Authorised signatory ID Proof- PAN/ Voter ID/ Passport/ Driving License/ Organisational ID Card;
- Proof of Organisational existence-
- Business registration certificate including GST, MSME, Shop & Establishments;
- Organisational PAN Card;
- Organisational Bank Statement (not older than 3 months);
- Organisation Incorporation Certificate;
- Copy of Import & Export Certificate
- Authorised Signatory Proof-
- Business Registration Certificate containing name of the proprietor confirming the business ownership of Authorised signatory (in case of Proprietorship);
- Copy of list of partners from Partnership Deed, LLP Deed (First page and page(s) containing Authorised Signatory/ Partner name) (In case of Partnership firm);
- Copy of list of Directors, details should be in MCA website; If Authorised Signatory is not a director, Board Resolution or Power of Attorney shall be enclosed (In case of corporate entities);
- Copy of resolution From Association/ Society/ NGO/ Trust authorising the signatory (In case of AOP, NGO/Trust);
- Authorisation letter
Do you have any queries?
This information is in summary form and is therefore intended for general guidance only. It is not intended to be a substitute for detailed research or the exercise of professional judgment. Mind Sync does not accept any responsibility for loss occasioned to any person acting or refraining from action as a result of any information provided herein. On any specific matter, reference should be made to the appropriate advisor.